Most missed invoices aren\'t a money problem. They\'re a "the email got buried, I meant to pay it, now it\'s 12 days overdue and the vendor charged 1.5% interest" problem. Set a reminder when the invoice arrives. Get notified before the due date with enough time to actually pay.
Done in seconds. No sign-up required.
The cost is rarely just the late fee. It\'s the relationship and the cascade after it.
of US small businesses report receiving late invoice payments regularly
Atradius Payment Practices Barometer
typical monthly late fee charged on past-due commercial invoices
Standard commercial late-fee range (per Bench, FreshBooks reporting)
in late B2B payments globally each year, dragging cash flow across every industry
PYMNTS / Atradius industry reporting
Invoices arrive at random times in a busy inbox, with due dates 15 to 60 days out. By the time the due date hits, the email has scrolled past the second page of your inbox. Most people remember the big monthly bills automatically. The one-off vendor invoice for $740 from the freelancer you used in March? That\'s the one that slips.
The two systems most people rely on don\'t work for invoices. The accounting tool requires you to set it up, learn it, and use it every week. The mental "I\'ll deal with it later" approach holds up until you have six invoices stacked up and forget one. Calendar alerts fire once and disappear.
What you actually need is a reminder that arrives a few days before the due date, on the day itself, and again after if you haven\'t marked it paid. Not a workflow. Not an app to log into. An email that interrupts your inbox at the right moment.
Add the invoice when it lands in your inbox. Set the reminder for a few days before the due date. You don\'t need to log in, sync anything, or remember to check a separate tool. The email shows up at the right time, with the vendor name and the amount, so you can pay it in one sitting.
Vendor name, amount, due date. Takes 20 seconds. No account, no spreadsheet.
Emails arrive 7, 3, and 1 day before the due date. Enough time to handle bank transfers, approvals, or login resets.
If you haven\'t marked it done, you\'ll get follow-ups after the due date so it can\'t disappear from your inbox.
The late fee is the visible cost. The compounding effects are worse.
A 1.5% monthly fee on a $5,000 invoice is $75 the first month, then it stacks. Some vendors charge a flat fee plus interest.
Full late-fee breakdown →Vendors can report past-due commercial accounts to D&B or Experian Business. A pattern of late payments lowers your Paydex score and tightens future credit terms.
Credit impact details →A vendor chasing you for payment is a vendor who will quote you longer lead times, smaller credit limits, and stricter terms next time.
Stay ahead of every invoice →The details — payment terms, late fees, tracking systems, and what to send your own clients.
Add the invoice due date and the vendor name. You'll get an email a few days before the date, another on the day, and follow-ups after if you haven't marked it done. No account needed — just an email address.
For most invoices, three to seven days before the due date is the right window. That's long enough to handle bank transfer cutoffs, approval workflows, or "I forgot the password to the payment portal" delays — short enough that you don't lose the reminder in your inbox.
Yes. Turn on the yearly repeat for annual subscriptions, retainers, and licenses. For monthly invoices, set a separate reminder each time you receive a new one — the due date is what matters, not the previous cycle.
Net 30 usually means 30 days from the invoice date, but it can mean 30 days from receipt depending on the contract. If the invoice doesn't list an explicit due date, calculate from the invoice date and set your reminder five days earlier to give yourself buffer.
A calendar alert fires once and disappears. An invoice reminder needs to follow up. BoldRemind sends advance notice, a reminder on the day, then three follow-ups if you haven't marked it paid. That follow-up is what bridges "I saw the alert" and "I actually paid it."
You can set reminders for both. For invoices you owe, set the reminder on the due date. For invoices clients owe you, set it for a few days after the due date so you remember to send a follow-up email. See the guide on payment reminder email templates for the wording.
Free. No account. 30 seconds. Get an email before the due date and follow-ups if you don't pay in time.
Create Invoice Payment ReminderLast modified: